The Week Before Your Wedding: A Photo Checklist

The week before your wedding has a way of filling up with things nobody warned you about. Here's a focused checklist for the two things this whole site is about: getting an accurate final headcount, and making sure your guest photos actually get collected.

RSVP and headcount

• Confirm your final numbers with the caterer and venue. Do this early in the week, not the day before, so you have time to sort out any last-minute changes.
• Chase your last few stragglers directly. By now it's usually a small, specific list. A short personal message beats another automated reminder at this point.
• Double-check dietary requirements against your final list. If anyone updated an allergy or a meal choice late, make sure it actually made it to whoever's cooking.
• Print or note down your final seating arrangement, if you're using one, based on confirmed numbers, not the guess you made a month ago.

Photos

• Print your QR codes and test them yourself, on your own phone, before the day. A code that's too small, or placed somewhere with bad lighting, is a code nobody scans.
• Decide where the codes actually go. Table cards, a sign near the entrance, the back of the order of service, near the bar. More placements, more scans.
• Write a line for whoever's making announcements. A single sentence from the MC or best man, pointing people at the photo link, does more for participation than any amount of pre-wedding messaging.
• Check your storage window and mark your calendar for it. Know exactly how long your event stays live and when you'll want to download everything, so it isn't a surprise later.

The day before

• Do one final check of both links, RSVP (if still open for any late stragglers) and photo upload, from a phone, not a laptop, since that's how guests will actually use them.
• Delegate one person to make the photo announcement, so it doesn't get forgotten in the chaos of the reception itself.
• Take a breath. Everything on this list is the unglamorous, logistical layer underneath the day. Once it's set up, it mostly runs itself, and you get to actually be there.

None of this needs to be complicated. It just needs a few minutes of attention in the right week, so nothing photo- or guest-related turns into a scramble on the day you'd rather not be thinking about logistics at all.